Privacy policy for applicants

Dear applicant,

Thank you for your interest in our company. In accordance with the provisions of Articles 13, 14 and 21 of the General Data Protection Regulation (GDPR), we hereby inform you about the processing of the personal data transmitted by you as part of the application process and any personal data collected by us and your rights in this regard. To ensure that you are fully informed about the processing of your personal data as part of the application process, please take note of the following information.

1. name and address of the controller

The controller responsible for processing your data is :

Österreichische Staatsdruckerei GmbH
Tenschertstraße 7
1230 Vienna
Austria

Phone: +43 1 206 66-0

E-Mail: office@staatsdruckerei.at

Website: www.staatsdruckerei.at

Contact details of the data protection officer: privacy@staatsdruckerei.at

2. purposes and legal bases of data collection

We process your personal data in accordance with the provisions of the European General Data Protection Regulation (GDPR) and the Austrian Data Protection Act (DSG), insofar as this is necessary for the decision on the establishment of an employment relationship with us.

The legal basis for this is Art. 88 GDPR, Art. 6 para. 1 lit. b GDPR for the initiation or execution of contractual relationships.

Furthermore, we may process your personal data if this is necessary to fulfill legal obligations (Art. 6 para. 1 lit. c GDPR) or to defend against legal claims asserted against us. The legal basis for this is Art. 6 para. 1 lit. f GDPR. The legitimate interest is, for example, a burden of proof in proceedings under the General Equal Treatment Act (GIBG).

If you give us your express consent to process personal data for specific purposes, the lawfulness of this processing is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR. 1 lit. a GDPR given. Any consent given can be revoked at any time with effect for the future (see section 9 of this data protection information).

If there is an employment relationship between you and us, we may, in accordance with Art. 88 GDPR, further process the personal data already received from you for the purposes of the employment relationship, insofar as this is necessary for the performance or termination of the employment relationship or for the exercise or fulfillment of the rights and obligations of the representation of employees' interests arising from a law or a collective agreement, a works or service agreement.

3. types of data that are processed by us

We only process data that is related to your application. This may include the following general personal data:

Applicant data; name, date of birth, CV, nationality/work permit, etc. for the selection, recruitment process, entry and exit management,
private contact details; address, telephone number, email (for the purpose of contacting you),
Data as part of the personnel screening in the course of the security check
Data that may be subject to professional secrecy; e.g. data on health suitability and any restrictions
Other data in personnel administration: severe disability (if relevant), driving license holder (if relevant)
Other data that you send us in connection with your applicationWe do not require any information from you that is not usable under the General Equal Treatment Act (race, ethnic origin, gender, religion or belief, disability, age or sexual identity). Please do not provide any information on illness, pregnancy, ethnic origin, political views, philosophical or religious beliefs, trade union membership, physical or mental health or sex life. The same applies to content that is likely to infringe the rights of third parties (e.g. copyrights, press law or general rights of third parties).

4. sources of the data (Art. 13 and 14 GDPR)

We process personal data that we receive from you by post or email when you contact us or submit your application to us via a web form. We receive applicant data from personnel service providers (personnel consultants or personnel leasing companies) in the course of recruitment.

The transmission of application documents via web forms takes place via job portals (e.g. karriere.at, AMS Job Room etc.), where job advertisements of Österreichische Staatsdruckerei GmbH and youniqx Identity AG are advertised and applications can be received via an e-recruiting system. Applications are submitted directly to the integrated job portal of the respective target company (OeSD or youniqx).

5. recipients of personal data

We only pass on your personal data within our company to those areas and persons who need this data to fulfill contractual and legal obligations or to implement our legitimate interest.

We may transfer your personal data to companies affiliated with us (OeSD - youniqx) insofar as this is permitted within the scope of the purposes and legal bases set out in section 2 of this data protection information sheet.

Your personal data is processed on our behalf on the basis of order processing contracts in accordance with Art. 28 GDPR. In these cases, we ensure that the processing of personal data is carried out in accordance with the provisions of the GDPR. The categories of recipients in this case are

Internet service provider: The website is hosted by Körbler GmbH; Hofweg 1; 8435 Leitring; www.korbler.at.

Otherwise, data will only be passed on to recipients outside the company if this is permitted or required by law, if the transfer is necessary to fulfill legal obligations or if we have your consent.

5.1 Transfer to a third country

A transfer to a third country is not intended

6. storage period

We store your personal data for as long as this is necessary for the decision on your application. Your personal data or application documents will be deleted a maximum of six months after the end of the application process (e.g. the announcement of the rejection decision), unless longer storage is legally required or permitted.

We only store your personal data beyond this if this is required by law or in a specific case for the assertion, exercise or defense of legal claims for the duration of a legal dispute.

In the event that you have consented to your personal data being stored for a longer period, we will store it in accordance with your declaration of consent.

If the application procedure is followed by an employment relationship, training relationship or internship relationship, your data will, if necessary and permissible, initially continue to be stored and then transferred to the personnel file.

7. necessity of the provision of personal data

The provision of personal data in the context of the conclusion of a

employment relationship is neither legally nor contractually prescribed. You are therefore not obliged to provide your personal data. Please note, however, that these are required for the conclusion of an employment relationship (service contract) with us. If you do not provide us with any personal data when concluding the employment relationship, we cannot conclude an effective employment relationship with you. We recommend that you only provide personal data that is necessary for the commencement and execution of the employment relationship.

8. automated decision making

Since the decision on your employment relationship is not based exclusively on automated processing, there is no automated decision in individual cases within the meaning of Art. 22 GDPR.

9. your rights in connection with personal data

Every data subject has the right of access under Art. 15 GDPR, the right to rectification under Art. 16 GDPR, the right to erasure under Art. 17 GDPR, the right to restriction of processing under Art. 18 GDPR, the right to notification under Art. 19 GDPR and the right to data portability under Art. 20 GDPR.

If the processing of data is based on your consent, you are entitled to withdraw your consent to the use of your personal data at any time in accordance with Art. 7 GDPR. Please note that the revocation is only effective for the future. Processing that took place before the revocation is not affected by this. Please also note that we may have to retain certain data for a certain period of time in order to comply with legal requirements.

In addition, you have the right to lodge a complaint with a data protection authority in accordance with Art. 77 GDPR if you believe that your personal data is being processed unlawfully. The right of appeal exists without prejudice to any other administrative or judicial remedy. If you make use of the aforementioned rights, the controller will check whether the legal requirements are met.

Contact details of the Austrian Data Protection Authority:

Austrian Data Protection Authority
Barichgasse 40-42
1030 Vienna

Phone: +43 1 52 152-0

E-mail: dsb@dsb.gv.at

If you would like to exercise your rights, please contact the HR office or the data protection officer by e-mail: privacy@staatsdruckerei.at